A data room is an unsecure environment to share confidential business documents with investors, partners and other stakeholders. It includes features such as watermarking, auditing, and granular access control settings. Take into consideration the security features provided by the vendor and whether it can support the formats that your team uses when selecting a data-room vendor.
Moreover, some providers offer additional security options, like auto-indexing or fence view. Additionally, you should look for a solution that allows you to synchronize the contents of your FTP, desktop or other external storage to the data room to ensure quick and easy arrangement. Find out whether the data room comes with a multilingual search tool and OCR to search text within PDF and images.
It is also essential to find out if your selected provider can redact specific parts or the entire content of the document. This feature can help to safeguard your personal information by removing personal data from images and PDFs.
Some of the best VDR providers provide extensive analytics and report features which allow you to track the activity in your virtual data room. Look for a solution which can monitor all uploads, downloads, and views of files, as well as the ability to create custom reports based on this activity.
Another feature to look for is a trial offer that allows you to stress-test advanced capabilities like data uploading, cutting-edge security and collaboration features, without the need for an upfront commitment. iDeals offers a free 30-day trial that includes unlimited preparation time, 2 admins, 500 MB of storage, secure watermarking of files, dynamic watermarking and basic digital rights management system.